Accounting

Accounting Clerk - Property Mgt - Non profit in Gainesville

Starke, Florida
Work Type: Full Time
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Opportunity to work for a mission-driven organization
  • NonProfit (Woodland Park, Gainesville)
  • Full-time | Direct Hire | Comprehensive Benefits
  • Positive and collaborative work environment.
  • Work-life balance with a 4-day work week option after probationary period.

Role and Responsibilities

  • Handle accounting calls and route them to staff as needed.
  • Accept deposits/reports from property staff and enter the remote deposits.
  • Maintain an organized system of deposits and paperwork.
  • Track utility use log for all properties on an ongoing basis.
  • Enter monthly utility readings into the tracking and accounting system.
  • Process and enter all AP, including invoices and POs.
  • Maintain paid AP – both paper and electronic files.
  • End-of-month Roll Rents.
  • Complete tenant adjustments as requested.
  • Reconcile security deposits – process refunds to residents as approved.
  • Monitor and address delinquent accounts.
  • Maintain landlord paperwork.
  • Keep W-9 and insurance certificate files updated.
  • Process collection losses and respond to inquiries regarding balances.
  • Work order closeouts
  • Send statements to residents for any charges they are responsible for.

Required & Preferred Experience 


  • 1-2 years relevant experience in a property management or similar environment

  • Strong organizational skills, and the ability to manage multiple tasks efficiently. 

  • Proficiency in basic accounting principles and practices. 

  • Standard clerical procedures, data entry, and document management. 

  • Excellent written and verbal communication skills. 

  • The ability to effectively engage clients with diverse backgrounds. 

  • Ability to clearly understand and follow written and oral instructions. 

  • Proficiency with Accounting Software (MRI or QuickBooks), Excel, Word, etc.

  • Establish and maintain positive working relationships with colleagues, residents, partners, etc. 


Preferred Experience


  • Bachelor's degree in a related field, such as accounting, business administration, or public administration. 

  • Prior experience working directly with residents in a multi-unit housing setting. 

  • Demonstrated success in building rapport and addressing the concerns of individuals from diverse backgrounds. 


Culture & Competencies 


Professionalism and Ethics: 

  • Integrity: Treats people with respect, keeps commitments, and inspires trust. 

  • Judgment: Makes sound decisions, explains reasoning, and involves relevant individuals. 

  • Dependability: Follows instructions, takes responsibility, meets deadlines, and works extra hours when needed. 

  • Attendance/Punctuality: Maintains consistent presence and punctuality. 


Communication and Collaboration: 

  • Effective Communication: Speaks clearly, listens actively, writes informatively, and presents well. 

  • Interpersonal Skills: Maintains confidentiality, avoids blame, respects others, embraces new ideas, and resolves conflict constructively. 

  • Teamwork: Contributes positively, supports colleagues, prioritizes team success, and gives/receives feedback. 


Problem-solving and Customer Service: 

  • Logical Reasoning: Approaches problems rationally, even in emotional situations. 

  • Customer Service: Manages challenging situations, responds promptly to needs, solicits feedback, and meets commitments. 

  • Adaptability: Adjusts to changes, manages competing demands, and embraces new approaches. 


Additional Qualities: 

  • Initiative: Takes on extra tasks, pursues self-development, and seizes opportunities. 

  • Organizational Support: Follows policies, completes tasks efficiently, and upholds organizational values. 

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